Function Sheet

For every event reservation, a function sheet can be generated to consolidate all relevant event details in one document. This function sheet serves as a comprehensive guide for event organizers, including information such as event name, date, time, location, agenda, special requests, contact information, and any other pertinent details. By creating a specific function sheet for each event reservation, organizers can ensure that all necessary information is easily accessible and organized, facilitating a smooth and successful event execution.

How to generate a Function Sheet

After the event reservation has been created and saved (more about this process in this article), a function sheet with information about this event can be created. To do this, follow these steps:

1. open an existing event reservation;
2. click 'Actions';
3. in the list click on the 'Function Sheet'.

A Function Sheet structure

In a function sheet, the following information is available:

1. Hotel info - hotel name, address, and contact information;
2. Date and time of creation of the function sheet;
3. Event info - start date, event name, event reservation number, number of guests, contact person, and contact details - phone and/or email;
4. Event Schedule - all events with the specified start and end time, occasions, event rooms, and sections, number of guests, and notes;
5. Cost Overview - all expenses for this event will be reflected in this section with corresponding prices - event room rental, bar/restaurant expenses, event equipment (microphones, projector, flipchart, etc.), some additional services.